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Global Explorer
A centralized interface to browse, audit, and manage all content across your entire Data Trust instance — spanning workspaces, scenarios, jobs, queries, and folders.
Overview
The Global Explorer gives administrators a single, consolidated view of every content item that exists within Data Trust — regardless of which workspace it belongs to or which user created it. From here you can see metadata such as the connection a piece of content uses, who created it, when it was last modified, and which path (folder hierarchy) it lives in. You can narrow the list by toggling between showing all items, folders only, or content only, and you can apply multi-criteria filters to quickly locate specific assets.
Prerequisites
- You are logged in to Data Trust with an Admin Pro-User role.
- Your environment has at least one workspace and content items configured.
Accessing Global Explorer
To open the Global Explorer, navigate to Admin Console using the left-hand navigation bar, then select Global Explorer from the Admin Console sub-menu.
Path: Data Trust › Admin Console › Global ExplorerFigure 1: Global Explorer — main view showing all content items across the Data Trust instance.
When the Global Explorer loads, it presents a paginated table listing every content item in the system. Each row shows the item name (with a clickable link), its folder path, the profile connection it uses, the user who created it, the creation date, the user who last modified it, and the date of the last modification. The footer of the table shows the total record count — for example, “Showing 31 of 41 records” — confirming that the list is paged and can be scrolled or paginated to see all results.
Global Explorer Column Reference
The table in the Global Explorer displays the following columns by default. Columns can be customised using the Choose Table Fields panel (see Customising Table Columns).
| Column | Description |
|---|---|
| Name | The display name of the content item (workspace, scenario, job, query, or folder). Clicking the name opens that item directly. |
| Path | The full folder hierarchy showing where the item resides within Data Trust (e.g., Root / Workspace / Sub-folder). |
| Connection Name | The database profile or connection used by the item. Items that do not directly use a connection (such as folders) display N/A. |
| Created By | The username of the person who originally created the item. |
| Created On | The date and time the item was created, displayed in your local timezone. |
| Modified By | The username of the person who most recently edited the item. Displays a dash (—) if the item has never been modified after creation. |
| Last Modified | The date and time of the most recent change to the item. Displays N/A if unchanged since creation. |
Filtering the View
A view toggle at the top-right corner of the table lets you control which types of items are displayed. Click the toggle to open the dropdown and choose one of three options:
Show All
Selecting Show All returns every item in the system — both folders and content items — in a single combined list. This is the default view when you first open Global Explorer.
Figure 2: Show All — the view dropdown is open with “Show All” highlighted, displaying both folders and content items together.
The “Show All” option is the broadest view. All workspaces, sub-folders, scenarios, jobs, and queries appear in the same table without any type-based separation. Use this view when you need a complete inventory of everything in the system or when you are unsure of the item type you are looking for.
Show Folders
Selecting Show Folders filters the list to display only folder-type items, hiding all scenarios, jobs, and queries. This is useful when you want to audit the workspace and folder hierarchy without the noise of individual content items.
Figure 3: Show Folders — the view is filtered to display only workspace and folder items, hiding all executable content.
When “Show Folders” is active, only structural items such as workspaces and sub-folders are visible. The Connection Name column will typically show N/A for most folders since they do not directly reference a database profile. This view is ideal for mapping the overall folder structure of your Data Trust environment.
Show Content
Selecting Show Content filters the list to display only executable content items — scenarios, jobs, and queries — while hiding all folders and workspaces.
Figure 4: Show Content — the view is filtered to display only executable content such as scenarios, jobs, and queries.
The “Show Content” view is the most useful for auditing data-quality assets. Every row in this view represents an executable item that consumes a database connection. Use this view when reviewing which scenarios or queries are mapped to a particular connection, or when you need to identify content created by a specific user.
Customising Table Columns
You can personalise which columns appear in the Global Explorer table using the Choose Table Fields panel. This lets you hide columns you do not need and surface the information most relevant to your audit task.
Opening the Column Chooser
- Click the column settings icon (a table/grid icon) located at the top-right corner of the Global Explorer table header.
- A panel slides in from the right side of the screen listing all available columns with checkboxes.
The Choose Table Fields panel opens on the right side of the screen.
Figure 5: Choose Table Fields panel — checkboxes let you select which columns to display in the Global Explorer table.
The panel lists every available column: Name, Created By, Modified By, and Modified On (the Path and Connection Name columns are also available but may appear in a separate scrollable list). Check the columns you want to show and uncheck those you want to hide. The preview in the background table updates to reflect your selections in real time.
Saving Your Column Preferences
- Check or uncheck the desired columns in the panel.
- Once you have made your selections, a Save button becomes active at the bottom of the panel.
- Click Save to apply and persist your column preferences.
Figure 6: Save button — after selecting or deselecting columns, the Save button becomes active at the bottom of the panel.
The Save button only becomes clickable after you have changed at least one column selection. Clicking Save commits your preferences so that the same column layout is restored the next time you open Global Explorer in this browser session.
The panel closes and the table immediately reflects your updated column layout.
Figure 7: Save confirmation — a success toast notification appears at the top-right of the screen confirming that your column preferences have been saved.
After saving, a brief toast message appears at the top-right corner of the page (for example, “Preferences saved successfully”). The table behind the panel now shows only the columns you selected. In the example above, the Path column is no longer displayed, making the table less cluttered and easier to scan.
Applying Filters
The Filters panel allows you to narrow the Global Explorer results using one or more criteria simultaneously. This is especially useful in large environments with hundreds of content items.
Opening the Filters Panel
- Click the filter icon (a funnel/filter icon) at the top-right of the table toolbar.
- A Filters panel slides in from the right side of the screen.
The Filters panel opens, revealing four filter criteria fields.
Figure 8: Filters panel — four filter criteria are available: Contains In, Created By, Connection, and Type.
The Filters panel provides four independent criteria that can be used on their own or in combination: Contains In performs a keyword search across item names; Created By lets you filter by one or more users; Connection lets you filter by one or more database profiles; and Type lets you restrict results to a specific content type (e.g., Scenario, Job, Query). All fields are optional — leave any field blank to ignore that criterion.
Available Filter Criteria
| Filter Field | What It Does | Input Type |
|---|---|---|
| Contains In | Searches for items whose Name contains the text you type. The search is case-insensitive and matches partial strings. | Free-text input |
| Created By | Filters results to show only items created by the selected user(s). You can select multiple users from the dropdown list. | Multi-select dropdown |
| Connection | Filters results to show only items that use the selected database connection profile(s). Useful for auditing which content is tied to a specific data source. | Multi-select dropdown |
| Type | Restricts results to a specific content type — for example, Scenario, Job, Query, or Folder. | Single-select dropdown |
Filling in Filter Criteria and Applying the Filter
- Enter a keyword in the Contains In field to search by name (optional).
- Click the Created By dropdown and select one or more user names (optional).
- Click the Connection dropdown and select one or more connection profiles (optional).
- Click the Type dropdown and select a content type (optional).
- Click the Filter button at the bottom of the panel to execute the search.
Figure 9: Filters panel with all fields populated — Contains In has a keyword, Created By shows multiple users selected, and Connection shows two profiles selected.
In this example, all four filter fields have been populated. The Created By multi-select shows several user accounts chosen from the dropdown list, and the Connection field shows two connection profiles selected (for example, Node 1 and Node 2). Data Trust evaluates all active criteria together — only items matching every populated criterion will appear in the results.
The panel closes and the Global Explorer table refreshes to display only the items matching your filter criteria.
Viewing Filtered Results
Figure 10: Filtered results — the table header updates to show “Filter Results: N” indicating how many items matched the applied criteria.
After applying a filter, the table heading area changes to display “Filter Results: <count>” so you know at a glance how many items matched. The list is now a reduced, focused set based on your criteria. Items that have followers or are shared with groups may display an additional indicator badge in the Name column. To clear the filters and return to the full list, reopen the Filters panel and click Clear or remove the individual criteria.